THE STATE OF UTAH
COUNTY OF SEVIER
CITY OF RICHFIELD

At the City Council
In and For Said City
October 24, 2017

Minutes of the Richfield City Council meeting held on Tuesday, October 24, 2017 at 7:00 p.m. in the Council Chambers of the Richfield City office building located 75 East Center, Richfield, Utah. Mayor David C. Ogden presiding.


1. OPENING REMARKS
2. PLEDGE OF ALLEGIANCE
3. APPOINTMENTS
4. MINUTES APPROVED
5. EXPENDITURES APPROVED
6. AUDITED FINANCIAL STATEMENT TABLED
7. PUBLIC HEARING FOR CIB APPLICATION
8. 50 WEST ALLEY PROJECT DISCUSSED
9. APPROVAL OF POULSON ESTATES PHASE II SUBDIVISION RATIFIED
10. OTHER BUSINESS
11. MEETING ADJOURNED


1. OPENING REMARKS were offered by Councilmember Arrington.

 

2. PLEDGE OF ALLEGIANCE was led by Councilmember Christensen

 

3. ROLL CALL Present: Mayor David Ogden, Kevin Arrington, Bryan Burrows, Kathy Christensen, Matt Creamer, Michele Jolley. Excused: Richard Barnett, Connie Nielson, and Mike Langston.

Others present: Lance Stott, Kendrick Thomas and David Anderson.

4. APPOINTMENTS. Mayor Ogden asked the Council to appoint Susan Barnett to the Library Board and to appoint Rachelle Syphrett, Dianne Brienholt, Frances Hintze, and Rosalie Riddle as poll workers for the November election. Motion: Appoint Susan Barnett to the Library Board, Action: Approved, Moved by Kathy Christensen, Seconded by Bryan Burrows. Vote: Motion carried by unanimous roll call vote (summary: Yea = 3). Yea: Kevin Arrington, Bryan Burrows, Kathy Christensen. Excused: Richard Barnett, Connie Nielson.

Motion: Appoint Rachelle Syphrett, Dianne Brienholt, Frances Hintze, and Rosalie Riddle as poll workers for the November election, Action: Approved, Moved by Kevin Arrington, Seconded by Kathy Christensen. Vote: Motion carried by unanimous roll call vote (summary: Yea = 3). Yea: Kevin Arrington, Bryan Burrows, Kathy Christensen. Excused: Richard Barnett, Connie Nielson.

 

5. MINUTES APPROVED. Council reviewed the minutes of the meeting held October 10, 2017. Motion: Approve the minutes of the meeting held October 10, 2017, Action: Approved, Moved by Kathy Christensen, Seconded by Bryan Burrows. Vote: Motion carried by unanimous roll call vote (summary: Yea = 3). Yea: Kevin Arrington, Bryan Burrows, Kathy Christensen. Excused: Richard Barnett, Connie Nielson.

6. EXPENDITURES APPROVED. The Council reviewed the warrants and cash disbursements for August and September 2017. Councilmember Arrington asked about the expense on the September Warrant Register to Hansen’s Collision Center to rebuild a dump bed. Mr. Creamer stated that the expense was split between the sewer fund and the water fund, but he was not certain what it was for and noted that he would check on that.

On the August Warrant Register, Councilmember Burrows asked about the expense to the School District Foundation for $1,500 for tournament sponsorship. Mr. Creamer explained that each year the City has been a sponsor of the fall kick-off preview tournaments, volleyball and basketball.

Councilmember Christensen asked about the expense to Green Valley Lawncare for cemetery spraying, but wondered why there were two charges for $3,034. Mr. Creamer noted that one charge was for July and the other one was for August.

Councilmember Arrington wondered what a bear box for the cemetery from Jorgensens was. No one was certain so Mr. Creamer stated that he would find out about this item as well.

Motion: Approve the warrants and cash disbursements for August and September 2017, Action: Approved, Moved by Kathy Christensen, Seconded by Kevin Arrington. Vote: Motion carried by unanimous roll call vote (summary: Yea = 3). Yea: Kevin Arrington, Bryan Burrows, Kathy Christensen. Excused: Richard Barnett, Connie Nielson.

 

7. AUDITED FINANCIAL STATEMENT TABLED. Kimball and Roberts had to postpone their report until the Council’s next meeting. Motion: Table Audited Financial Statement report, Action: Tabled, Moved by Kevin Arrington, Seconded by Kathy Christensen. Vote: Motion carried by unanimous roll call vote (summary: Yea = 3). Yea: Kevin Arrington, Bryan Burrows, Kathy Christensen. Excused: Richard Barnett, Connie Nielson.

 

8. PUBLIC HEARING FOR CIB APPLICATION. Mayor Ogden opened a public hearing at 7:17 p.m. to receive comments on the City’s application to the CIB for a grant to complete a Sewer System Evaluation and Capacity Assurance Plan and an overall study of the wastewater collection and treatment facilities. Mr. Creamer stated that $53,000 is the total project cost and we are only asking the CIB for half of that in the form of a grant for a Sewer System Evaluation and Capacity Assurance Plan (SECAP) and an overall study of the wastewater collection and treatment facilities. Councilmember Burrows asked what would happen if the CIB would not give us the grant for half of the$53,000. Mr. Creamer stated that if the CIB would not fund the grant then we might have to scale the project back to just the SECAP. Mayor Ogden closed the public hearing at 7:21 p.m.

 

9. 50 WEST ALLEY WAY PROJECT WITH STATE BANK AMENDED. Mr. Creamer stated that he and Mayor Ogden met with Mr. Stott and Mr. Thomas and found that the engineer had to slightly change the costs for this project and the Council had made a motion at the last meeting to cap the City’s expense at $30,000.

The original estimate was $56,000, but after the contractor came back with a bid the cost was slightly higher. One of the engineer’s reviewed the costs provided by the contractor and then changed the engineer’s estimate to $71,976. With engineering costs, the total project estimate is $77,726. They are asking the City to pay half, which would be approximately $39,000.

Mr. Creamer stated that from his perspective, we are getting a really nice benefit in getting that alleyway cleaned up and improved.

Mayor Ogden stated that in the transition from the oil to the dirt, he wants to be sure that this does not make it difficult for the businesses in anyway. Mr. Thomas explained that there would not be much of a difference in height because the scope of the project is to dig down and replace the material and come up to the same level that it is at now. There will be a cross drain on the west side of the alley taking the drainage to 100 South.

Mayor Ogden was also concerned about the speed limit for the alleyway. He felt that once the improvements are made, it will allow cars to go through the alley at a higher rate of speed. He wondered if we needed to put in some speed bumps to keep the speed down. He wondered about also installing a speed limit sign.

Mr. Creamer stated that we would definitely want to put a very low speed limit sign. He was thinking around 10 to 15 miles to hour. Councilmember Christensen does not think that there will be any more people use that road than what they do now. It was determined that the City would be responsible for snow removal because it would be a City street. It was noted that the City staff needed to be made aware that this needs to be on their routes.

Motion: Approve the cost share agreement with State Bank for the 50 West Alleyway project with the City’s share not to exceed $40,000, Action: Approved, Moved by Bryan Burrows, Seconded by Kevin Arrington. Vote: Motion carried by unanimous roll call vote (summary: Yea = 3). Yea: Kevin Arrington, Bryan Burrows, Kathy Christensen. Excused: Richard Barnett, Connie Nielson.

Mr. Creamer asked if they knew what the timing of this project would be. Mr. Thomas stated that the contractor is ready to mobilize next week and Staker Parsons has been scheduled to deliver asphalt on November 15. Councilmember Burrows asked if the property owners had been contacted. Mr. Creamer stated that he would get with Mr. Stott and Mr. Thomas to talk with the property owners. He also suggested writing up a handout of some kind to leave with people and to leave on doors that we are not able to make contact with.

 

10. EXTENSION OF THE WATER LINE ON 500 EAST TABLED. Mr. Creamer stated that Mr. Mogan had met with the canal company and received permission to go through the canal, but Mr. Creamer has not seen any numbers on that part of it. Councilmember Christensen asked what the plan is and if there ended up being a subdivision built on the south side of the canal would we be able to recoup some of those costs. We will have the engineers determine a cost for each of the properties that could connect to this water line so that they will pay their share of that line. Councilmember Burrows stated that he was not willing to approve a project unless he had some idea how much it was going to cost. Motion: Table the extension of the water line on 500 East until we know the costs associated with that project, Action: Tabled, Moved by Kathy Christensen, Seconded by Bryan Burrows. Vote: Motion carried by unanimous roll call vote (summary: Yea = 3). Yea: Kevin Arrington, Bryan Burrows, Kathy Christensen. Excused: Richard Barnett, Connie Nielson.

 

11. APPROVAL OF THE POULSON ESTATES PHASE II PLAT RATIFIED. This subdivision was originally approved on September 9, 2014. There have not been any changes to the plat, but the improvements are now installed and the plat could be filed with the County Recorder. However, because of the date on the plat, the County Recorder wanted the Council to confirm their decision to approve this plat. Motion: Ratify the approval of Phase II of the Poulson Estates Subdivision, Action: Approved, Moved by Kevin Arrington, Seconded by Kathy Christensen. Vote: Motion carried by unanimous roll call vote (summary: Yea = 3). Yea: Kevin Arrington, Bryan Burrows, Kathy Christensen. Excused: Richard Barnett, Connie Nielson.

 

12. OTHER BUSINESS. Mr. Creamer reported that the annual Chamber banquet is Wednesday November 8 at 6:30 p.m.

13. MEETING ADJOURNED. At 7:47 p.m., Motion: Adjourn, Action: Adjourned, Moved by Kathy Christensen, Seconded by Kevin Arrington. Vote: Motion carried by unanimous roll call vote (summary: Yea = 3). Yea: Kevin Arrington, Bryan Burrows, Kathy Christensen. Excused: Richard Barnett, Connie Nielson.

PASSED and APPROVED this 14th day of November, 2017

Richfield City Corp

75 East Center

435.896.6439