THE STATE OF UTAH
COUNTY OF SEVIER
CITY OF RICHFIELD
At the City Council
In and For Said City
October 10, 2017
Minutes of the Richfield City Council meeting held on Tuesday, October 10, 2017
at 7:00 p.m. in the Council Chambers of the Richfield City office building located at 75 East Center, Richfield, Utah. Mayor David C. Ogden presiding.
1. OPENING REMARKS
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. MINUTES APPROVED
5. REQUEST TO ABANDON 700 EAST STREET NORTH OF 700 NORTH STREET
6. AGREEMENT WITH STATE BANK TO REHABILITATE AND PAVE 50 WEST AND USE A PORTION AS A TEMPORARY DRIVE-THRU
7. PLANNING COMMISSION REPORT
8. PURCHASE OF A VACUUM EXCAVATOR DISCUSSED
9. QUARTERLY FINANCIAL STATEMENT REVIEWED
10. OTHER BUSINESS
11. EXECUTIVE SESSION
12. RECONVENE & ADJOURN
1. OPENING REMARKS were offered by Mayor Ogden.
2. PLEDGE OF ALLEGIANCE was led by Councilmember Nielson.
3. ROLL CALL Present: Mayor David Ogden, Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson, Mike Langston, Michele Jolley. Excused: Kevin Arrington, Matt Creamer.
Others present: Keith Mogan, Natalie Mogan, Ryan Savage, Kendrick Thomas, Tooter Ogden, Lance Stott, and Brion Terry.
4. MINUTES APPROVED. The Council reviewed the minutes of the meeting held September 26, 2017. Motion: Approve the minutes of the meeting held September 26, 2017, Action: Approved, Moved by Kathy Christensen, Seconded by Connie Nielson. Vote: Motion carried by unanimous roll call vote (summary: Yea = 4). Yea: Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson. Excused: Kevin Arrington.
5. REQUEST TO ABANDON 700 EAST STREET NORTH OF 700 NORTH STREET. Mr. Tooter Ogden addressed the Council and gave them a brief history of a proposed development that would have affected 700 East and 750 East. He stated that there was no way to know what the County was going to do with Elk Horn Lane and 750 East. When he first determined to develop a subdivision in this area, the Planning Commission was talking about abandoning 750 East. Since that time, Mr. Ogden has asked the Planning Commission if they would allow him to abandon 700 East Street and put an easement in the same area to allow for the sewer and the water lines to be placed in that area.
Councilmember Barnett asked if the master transportation plan showed 700 North going all the way to the north. Councilmember Burrows asked if there would be a thru street from 750 East to 500 East and Mr. Ogden stated that 750 East would connect to 600 East. Councilmember Christensen stated that if there is not a road there, but the lines are run along there, it may not be wide enough to get into with equipment to fix things.
Mr. Savage stated that there would be a clean out somewhere along that line. Mr. Savage also stated that if the City wanted, there could be a stipulation in the deeds that the owner would have to put in a gate in to allow access to the City for the manhole.
Councilmember Burrows asked how wide the easement would be. Mr. Savage said it would be 24 feet wide.
Mr. Langston asked what the process would be. A notice would need to be printed in the paper for 2 consecutive weeks and sent to each affected property owner. Then a public hearing will be held before an ordinance is adopted. Motion: Begin the process to abandon the platted portion of 700 East Street north of 700 North Street, Action: Approve, Moved by Bryan Burrows, Seconded by Richard Barnett. Vote: Motion carried by unanimous roll call vote (summary: Yea = 4). Yea: Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson. Excused: Kevin Arrington.
6. AGREEMENT WITH STATE BANK TO REHABILITATE AND PAVE 50 WEST AND USE A PORTION AS A TEMPORARY DRIVE-THRU. The Council reviewed some preliminary costs and plans to pave 50 West.
Mr. Lance Stott stated that they have been committed to the community to keep their building on Center and Main. The Bank has purchased the building directly to the South of the current facility and that building and the current building will be torn down and they will be building a new bank at that location.
He explained that during the construction of their new building, they want to remain at that location. They will be provided a double wide trailer to be used during construction. Demolition is planned to begin in February and be completed by November or December of next year. In order to do this, they would like to place the trailer to the far west of their property and utilize the alley way to the west as the access from their drive thru lane.
If the City will allow this, they would be prepared to pay for 50% of the total cost of what it would cost to pave this street. They are planning to move the temporary building to the most southerly corner of the property to allow for the stacking of cars so that they would not go out into Center Street.
Mr. Kendrick Thomas stated that they need to have as much space as they can for the contractor. The estimate for the paving of 50 West was $56,000. Mr. Thomas noted that there is a small portion of the alley that is not owned by the City. They are hoping to have this approved and proceed in an expedited fashion so that construction could begin quickly.
Councilmember Burrows asked about the power poles and if they would need to be moved. Mr. Thomas stated that they were just going to leave them where they are and just pave around them.
Mayor Ogden had some concern about people racing thru there once it is paved and suggested that a speed bump be installed. Mr. Langston suggested installing a 10-mile per hour speed limit sign.
Mr. Stott indicated that there is enough room along 50 West to get two lanes from the South to State Bank’s property. Coming from the north and driving south, the way the customers would come, there is a narrow enough spot that if they slide their drive thru over slightly, that people can go out around and continue down the lane.
Councilmember Christensen asked where the City’s funds would come from. Mr. Langston stated that the funds would come from the street fund, which is something we could do. Mr. Langston stated that the City has made a lot of improvements downtown, but unfortunately did not have the money to do anything on this block, so this is really a good opportunity for the City to help that block out.
Councilmember Burrows was concerned about the drainage. Mr. Stott indicated that the street would be concave so that it would drain to the middle and then run south to the gutter. Mr. Thomas stated that there is also the option of installing a cross gutter along the side. He drove this tonight and thought that there might be enough of a slope to drain this to the east and that the cross gutter along that side might be the best option.
Mr. Langston asked if the Bank would be installing a fence when the project is complete. Mr. Stott stated that they will install a nice block or brick fence along the perimeter of the Bank’s property. There was some discussion about the length of time it would take if the City were to bid this project, so Mr. Langston suggested that the Bank do the project and then the City could just reimburse them for half of the project.
Motion: Approve an agreement with State Bank to rehabilitate and improve 50 West Street, the north portion of which to be used by the Bank as a temporary drive thru until construction is finished on the new Bank and that the City will provide half up to a maximum of $30,000.
Councilmember Burrows felt that there should be a cap for what the City would spend because the alley way by Ideal Cleaners cost more than the estimate because of what we got into once we started excavating. Mr. Thomas stated that they have an estimated item for soft spot repair. Mr. Langston suggested that there by temporary signage installed for one way traffic on the north.
Action: Approved, Moved by Richard Barnett, Seconded by Bryan Burrows. Vote: Motion carried by unanimous roll call vote (summary: Yea = 4). Yea: Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson. Excused: Kevin Arrington.
7. PLANNING COMMISSION REPORT. Brion Terry reported on the Planning Commission meeting held last week. The matter of turning the old Topsfield Lodge into a rehabilitation live-in facility was discussed. The Planning Commission received a memo from the City Attorney noting that these facilities are heavily regulated by the Federal and State programs and that they City ability to limit them is not allowed. Councilmember Nielson asked if this would create any issues for the City. Mr. Langston asked if it would be an in-patient facility that would be locked down at night. Mr. Terry stated that this would be a private facility so there would not be requirements like that. The people might have some kind of a court-order to attend the facility. There are some issues with the improvements required under our ordinance. The sidewalk, curb and gutter along 400 West Street will be completed, but they do not own the property along Cove View Road so we cannot require them to install improvements along that street.
The other item discussed was vacation rentals. They determined to change the bed and breakfast use to allow them in other areas because they are only allowed in the RR-5 and RR-25 zones. The Planning Commission is looking at allowing them in R-1-10 and up.
8. PURCHASE OF A VACUUM EXCAVATOR DISCUSSED. Mr. Mogan stated that this is a hydro vac unit that would allow them to excavate areas without cutting into utility lines. They have been using the sewer vactor to do some of this work. We purchased the sewer vactor truck in 2001 for $250,000, but if we had to replace it now it could cost $350,000 to $380,000. Every time they use the sewer vactor there is the possibility of ruining a blower. A blower would cost $20,000 to $25,000 to repair. This is a truck we have to have.
The hydro vac unit would help the crew do their jobs faster without outages. It could also be used at the cemetery and parks to vacuum out the sumps and it could be used on the streets to clean out the storm drain boxes. The cost for this piece of equipment is $75,000 to $80,000. It could also potentially reduce injuries to employees because the machinery would be doing the work.
Mr. Langston stated that he, Mr. Creamer and Mayor Ogden are in favor of purchasing this equipment and this could be financed over 4 or 5 years. Financing for 5 years would cost of approximately $16,000 to $17,000 a year. It could be funded from three budgets; streets, water and sewer, so that we would only have to take about $5,500 a year from each budget.
There is a six to eight week build time. Councilmember Burrows asked where it would be parked. Mr. Mogan stated that for now, it could be stored at the cemetery during the winter. It does have a winterizing feature on it, so if we had a storage issue, it could stay outside, but we would like to keep it inside where it is heated. In the future, they would eventually like to build a shelter with a heater off the side of the shop where the old well was. Motion: Purchase the hydro vac machine thru a lease purchase, Action: Approved, Moved by Bryan Burrows, Seconded by Kathy Christensen. Vote: Motion carried by unanimous roll call vote (summary: Yea = 4). Yea: Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson. Excused: Kevin Arrington.
9. QUARTERLY FINANCIAL STATEMENT REVIEWED. The sales tax report was discussed. We have 2 months worth of sales tax revenue and we are up $36,000 over last year for the past 2 months. All of the taxes, highway, transportation, recreation, etc. are up. We hope to make 2% to 3% a year and if we could make more it would be great.
The financial statement only covers 2 months. On page 6 under the building inspection, we budgeted $4,000 for the abatement, cleanup expenses, but we have already spent $5,600. We have been good at getting that money back with they pay their taxes, and if they do not pay it after 5 years it goes to a tax sale and we get it then, which is the worst case scenario. The chip seal project under the streets budget, we spent about $300,000 on our chip seal project this year. We budgeted $350,000, but did not spend that much. We will end up spending about $43,000 on street painting because we had a lot of that this year. Since we are under on the chip seal project we could use those funds to pay for the 50 West Street project.
The temporary wages at the golf course are at 32% and we are only 25% of the way through the year, but we will not have hardly any temporary wages through the winter so this should even out.
We are over at the swimming pool on full time help because we had to pay Mrs. Skinner out on her time when she retired. Mr. Langston explained that the auditors had suggested some changes for the pool. They recommend that we install some video cameras in the front area and in the pool area. That is in the process and it is not very expensive to do this. They also recommended an upgrade to our accounting at the pool and how we account for passes. We are going to purchase software that will take care of that.
10. OTHER BUSINESS. Mayor Ogden reported to the Council that he has been looking into looping the water line along 500 East. There is about 1,700 feet along 500 East that would be needed to loop this line. The cost estimate was approximately $40,000 for materials. Mr. Mogan stated that we have talked about this for several years because a lot of our valves do not work well because they are old and they leak. It would help the whole system. Mr. Langston stated that this is something that the City crew could probably do because bidding it out would more than double the cost. We would have to contract out the digging of the trench thru the canal and the installation of the fittings there as well. Mr. Mogan stated that the line would have to cross 500 East because the water line needs to be on the west side.
Councilmember Burrows wondered if we would have a payback agreement. Mr. Langston stated that we absolutely would want to have our engineer come up with a cost per properties who would have to pay their share of the cost of this line.
Mayor Ogden reported that we had over 700 people come through the quilt show.
Councilmember Barnett will not be to the next meeting. If the Council votes on the 500 East water line project at that meeting, he wanted to be on record as being for this project.
Councilmember Christensen reminded the Council that the Lion’s Club was holding their Deer Hunter’s Ball on Friday, October 13, 2017 at the Fairgrounds.
Councilmember Barnett discussed the demonstration of fireworks. He felt that there was a lack of affective communication in the City because the Council approves the expenditure for the fireworks, so it would have been nice if the Council would have know that there was going to be a demonstration so they could have had the opportunity to be involved. If a change in companies was being considered, then the Council should have been informed of this.
Councilmember Nielson wanted to know if the County was willing to help with the bike trail. She has had some people ask her about this.
Mayor Ogden reported Shane Harrison is sponsoring a ½ ultra marathon on the West Mountain this weekend. There are 70 people coming for this event.
11. EXECUTIVE SESSION. At 9:00 p.m., Motion: adjourn and convene an executive session to discuss the character, professional competence, or physical or mental health of an individual(s) to serve on the Library Board, Action: Adjourned Moved by Kathy Christensen, Seconded by Bryan Burrows. Vote: Motion carried by unanimous roll call vote (summary: Yea = 4). Yea: Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson. Excused: Kevin Arrington.
12. RECONVENE AND ADJOURN. At 9:34 p.m., Motion: Reconvene and adjourn, Action: Approve, Moved by Kathy Christensen, Seconded by Connie Nielson. Vote: Motion carried by unanimous roll call vote (summary: Yea = 4). Yea: Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson. Excused: Kevin Arrington.
PASSED and APPROVED this 24 day of October, 2017.