1. OPENING REMARKS
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. MINUTES APPROVED
5. EXPENDITURES APPROVED
6. MATCHING FUNDS REQUESTED FOR TRANSIT PROJECT
7. UPDATE ON THE STATE FIRE CONVENTION BY THE FIRE DEPARTMENT
8. AMENDMENT TO SUBDIVISION PLAT TABLED
9. PROGRESS REPORT ON MAIN STREET PROJECT AND APPROVAL OF ADDITIONAL ITEMS
10. ADDITIONAL TIME GIVEN IN PROPERTY MAINTENANCE MATTER
11. REGULATIONS FOR SIDEWALK SALES DISCUSSED
12. OTHER BUSINESS
13. EXECUTIVE SESSION
14. MEETING ADJOURNED

1.  OPENING REMARKS were offered by Councilmember Barnett.

2.  PLEDGE OF ALLEGIANCE was led by Councilmember Jacobsen.

3.  ROLLCALL was answered by Mayor Brad Ramsay, Councilmembers Richard Barnett, Dan Chidester, Mayo Jacobsen, Larry Lunnen, Nahna Rappleye, and City Recorder Michele Jolley.  Mayor Ramsay excused City Administrator Woody Farnsworth and City Finance Director Mike Langston. 7:01:52 PM                                                                           

Others present:  Bill Peterson, Kim Hackwell,Ryan Pritchett, Joni Christensen, Roger Christensen, Carson DeMille, Tristan DeMille, Teresa Robinson, Chuck Swinger, Russ Cowley, Deb Cowley, Bryan Burrows, Lance Nay, Rich Weber, Kirsten Weber, Charles Billingsley, Paul Hinrichs, Bruce Mehew, Lorraine Gregerson, Stan Jones and Dave Anderson. 

4.  MINUTES APPROVED.  The Council reviewed the minutes of the meetings held March 24 and March 31, 2009 and made the following changes.  7:02:07 PM  In the minutes of the meeting held March24, 2009 on page 2at line 29, the word “chicken” should be “chickens.”  On page 3 at line 3, the word “coupes” was changed to “coops.”  At line 5, the word“they” should be “the.”  At line 38, the word “or” should be “of.”  At line 39,the words “in climate” should be one word. On page 4 at line 21, the word “south” was capitalized.  On page 7 at line 20, the word “until” was inserted following the word “Automotive” and the word “days” was deleted.  On page 9 at line 22, the word “the” was changed to “that.” 

In the minutes of the meeting held March 31, 2009 on page 2 at line 7, the word “his” was changed to “he.”  On page 3 at line 10,the word “latter” was changed to “later.” At line 18, the word “to” was inserted following the word “application.”

7:04:31 PM  Mr. Farnsworth arrived.

7:04:42 PM  Councilmember Lunnen moved to approve the minutes of the meetings held March 24 and March 31,2009 as corrected.  Councilmember Jacobsen moved to second.  The motion carried with all Councilmembers voting aye. 

 5.  EXPENDITURES APPROVED.  7:06:14 PM  The Council reviewed the March 2009 Warrant Register.  Councilmember Chidester moved to approve the March 2009 Warrant Register.  Councilmember Rappleye moved to second.  The motion carried with all Councilmembers voting aye.

6.  MATCHING FUNDS REQUESTED FOR TRANSIT PROJECT.  7:07:28 PM  Bill Peterson and Kim Hackwell were present representing Palisade Pals which is a 501C3 non-profit corporation.  They sponsor day camps for disabled children.  In 1988 and 1989, they had the contract for transportation for Medicaid through the six county area.  In 2000, the State decided to give the transportation to a single provider State-wide, which left rural Utah without any transportation.  In 2003, Palisade Pals constructed a building and started a school for teenage adjudicated girls and they now have a functioning private school that provides diplomas and counseling. 

A few months ago,they were invited to submit a grant application to US Department of Transportation to establish public transportation throughout Sanpete and Sevier Counties. Initially this would be non-emergency medical transportation set up so that an individual would call them and set up reservations.  To accomplish this, they have submitted 3 grants and they must have matching funds for the grants.  The US Department of Transportation grant totals $186,000 for the first year of which their matching funds would be $76,000.One grant, called a capital grant, would be used to purchase a bus with handicap facilities.  This grant totals$55,000 and they need to have $11,000 for their match.  The other grant totals $127,000 for the year and their match would be $63,000.  This is for operating expenses and requires a 50/50 match.

Mr. Peterson has been traveling around to the cities and counties to explain what is being done and ask for support.  The formula arrived at was $1 per resident per year for a donation from Richfield City.  Mayor Ramsay has asked if they have contacted other councils and asked what those councils are willing to do.  Moroni City is willing to put the project in their budget.  Mt Pleasant is wiling to help. 

They hope to incorporate the senior citizens vans. They are going to target initially the elderly, the disabled and the low income.  In Sanpete County that amounts to 35% of their population and for Sevier, it is 38% of the population.

Commissioner Topham invited them to come back to the commission. Salina is very interested in the project and when he leaves here tonight, he is going to address the Monroe City Council.

Councilmember Lunnen asked if the grant application requires Mr. Peterson to show where the matching funds will come from.  Mr. Peterson indicated that he would have to show where the funds would be coming from.  Some cities could support it and other cities would not have to, but it would take donations from every city in order to fund the match required.  Mayor Ramsay asked if the same formula for funding is being applied equally across the board.  Mr. Peterson indicated that each community isbeing asked to donate $1 per resident.

Councilmember Lunnen asked if this would be a requirement each year. Mayor Ramsay wondered if Mr. Peterson is asking for the funding for just one year or more.  Mr. Peterson indicated that he has submitted a 4-year budget, so the funding request would be for 4years.  Councilmember Barnett asked if this would be a free service or if there would be a charge.  They would be asking for 10% of the cost of the trip for a suggested donation. 

7:22:18 PM  Mayor Ramsay indicated that the Council would have to hold a public hearing because it would be a donation and it was not included in the budget.

7.  UPDATE ON THE STATE FIRE CONVENTION BY THE FIRE DEPARTMENT.  7:23:30 PM  Chief Bryan Burrows told the Council that 2weeks ago they held a pre-convention here, which usually draws 60 people, and they had 85 people in attendance. 

Russ Cowley discussed the upcoming State Fire Convention, which begins on Wednesday, June10, and runs through June 13.  They called the hotels today and 5 of them are full and if you count double occupancy, they figure there would be approximately 600 in attendance.

Roger Christensen 7:26:21 PM  thanked the City for its support.  The downtown merchants have also been very supportive.  On June 10, they will be hosting a golf tournament and they are planning on approximately 120participants.  They are also hosting afire fighter ride on motorcycles and they plan on 60 to 70 participants on that ride.  At the same time, there will also be an ATV ride.  He invited Councilmembers to come and participate in any of the events. Mr. Christensen stated that he has been working with Paradise Press on the booklet.  The last time the city hosted the convention was in 1964.  On Thursday,there will be a parade of fire trucks on Main Street.

7:31:13 PM Lance Nay is over the facilities for the convention. He has been working with the Sevier Valley Center and so far they have 20 spaces sold to venders.  They will be holding a banquet on Friday night that Frontier Village will be catering.  There is also a members’ lunch during the day on Friday and Miramontes is catering that.

7:33:42 PM  Rich Weber has been working with Matt Christensen in planning the training portion of the convention.  They have arranged with Amerigas to do training on propane emergencies; Questar for training on natural gas emergencies and Rocky Mountain Power for training on electrical emergencies.  Utah Fire and Rescue Academy (UFRA) is coming to provide a grant writing class.  Theywill also provide program updates on new requirements for firemen, an emergency vehicle operation class and they are also bringing their mobile command training center.  SUU will be teaching a class on hybrid vehicles as they become more common.  Life flight has expressed interest in presenting a class on helicopter approach and safety. 

The old 1930 firetruck is being refurbished. 

7:40:44 PM  Kirsten Weber is in charge of the Firemen’s Auxiliary agenda.  The Auxiliary focuses every year on donations to the Burn Center, so they have been working on collecting blankets and quilts for those donations.  They have been working with the Chamber of Commerce to give a book of coupons to the auxiliary attendees to help support local businesses.  The Civil Air Patrol will be presenting the colors at the beginning of their meeting. They have also arranged to have door prizes from local businesses.

8.  AMENDMENT TO SUBDIVISION PLAT TABLED.  Mr. Savage was not in attendance.  7:50:05 PM  Councilmember Barnett moved to table the matter.  Councilmember Jacobsen moved to second.  The motion carried with all Councilmembers voting aye.

9.  PROGRESS REPORT ON MAIN STREET PROJECT AND APPROVAL OF ADDITIONAL ITEMS.  7:50:49 PM  Carson DeMille addressed the Council and discussed the scheduling of construction. The original completion date of the project was May 29, but with all the change they have had to accommodate, there would most likely be a two-week extension.  UDOT has approached the engineers about putting in some pedestrian poles to locate the crossing buttons closer to the cross walks.  The State is willing to pay for the materials if the City would pay for the labor.  He still does not have a cost estimate.

7:53:32 PM  Another change is due to things UDOT wants to see on the bulb outs.  All of the cobras on Main Street have old concrete around them.  Ralph Christensen is doing the concrete and there have been some issues with coloring concrete.  8:00:52 PM  The Fire Department is adding some light controls equipment. 

On the main plan,pots were included and it looks like it may be possible to include them, but they will not know for sure until we get further into the project.  They also want to include some clamp shells on the base of the cobras to hide the concrete joint.  They have looked at adding more colored concrete to the project.  There are always lots oflittle changes, and this has created additional costs, but nothing major.

Councilmember Chidester moved to approve the changes and the extension of the completion date.  Councilmember Lunnen moved to second.  The motion carried with all Councilmembers voting aye.

10.  ADDITIONAL TIME GIVEN IN PROPERTY MAINTENANCE MATTER. Charles Billingsley discussed the administrative citation for property located at 595 South 200 West owned by Teresa Robinson.  8:13:21 PM  Mr. Billingsley explained the process that he has followed on this property and the violations that still exist.  Mr. Billingsley recommended that a professional be permitted to take care of the trees because they are victimizing the apartments.  The abatement would clean out all of the junk, debris and eyesores on the property.  The only way he could see the building would be finished would be to have it go to court.

Charles Swinger indicated that he has arranged to have stucco done on the portion of the home that is completed.  In order to do this, new windows need to be installed.  He does want to finish the house so they can move in. Mr. Swinger indicated that he hired a tree trimmer who cut down 4 large trees.  Now he does not know what the violation is.  Mr. Billingsley said the first complaint is the tree overhang coming from the apartment’s insurance company.  Other neighbors have complained, one who has had confrontations with Mr. Swinger before.  Mr. Farnsworth stated that the complaints he has received have been about the stuff around the yard and around the house and the trees.

Mayor Ramsay asked if they have a deadline for when the home would be completed.  Mr. Swinger indicated that they would like to have it completed in two years, and landscaped as well.  Mayor Ramsay asked if he has received a list of things that need to be done.  He has in the past, but not recently. 

Teresa Robinson addressed the Council and indicated that this is difficult for her because she has never even had a traffic ticket.  She does not disagree that the condition of the property is a problem.  There is some confusion about what needs to be done because they thought they had complied with what Mr. Billingsley asked.  They did hire a professional who removed 4trees.  It would have cost them $8,000 to have them cut and removed.  They worked something out so that the trees were cut, but Mr. Swinger cut the trees up.

Mrs. Robinson would like to have 2 years to complete the project. She felt by then they could have exterior of the house completed with new windows, a metal roof and a fence.  Councilmember Chidester felt that the biggest problem was all the debris.  He thought if they cleaned up the yard and did some trimming that would satisfy a lot of people in the neighborhood.  Mrs. Robinson agreed. 

Mrs. Robinson would like to meet with Mr. Billingsley and Mr. Farnsworth on the property and come up with a list of things that need to be taken care of so they know what to do.  Councilmember Lunnen moved to have Mrs. Robinson, Mr. Farnsworth and Mr. Billingsley meet and discuss the items on the administrative citation identifying specifically what needs to be done and a time frame for the completion of it.  Councilmember Rappleye moved to second.  The motion carried with all Councilmembers voting aye.  Mayor Ramsay wanted Mrs.Robinson to understand that the City’s intent is not to own anyone’s property or run anyone out of town. 

11.  REGULATIONS FOR SIDEWALK SALES DISCUSSED.  9:05:20 PM  Mr. Hinrichs addressed the items discussed by the Planning Commission and their decision. The Planning Commission discussed the following items:  1) should the sidewalk sale be part of a community event and only so many times a year; 2) sales approved by the City Council; 3) time limit on the length of the sale; 4) liability to the City; and5) walkways maintained for pedestrian use.

They determined that the sales should not necessarily be part of an organized event.  They could be whenever the business wants to.  If a policy or ordinance were adopted, the business would not have to come to the City each time a sale is held.  The Planning Commission recommended that a sale be no longer than 3 days, unless it is a holiday weekend and then 4 days (including the Monday holiday). 

Mr. Hinrichs visited with the City Attorney and the liability concern would be handled under the business owners’ insurance.  However, the business owner should provide proof of such insurance to the City.  Mr. Hinrichs stated that a clear walkway would make sense and it should be a direct access especially for wheelchair access.  The Planning Commission also wanted something stating that all merchandise had to be removed from the sidewalk at the end of business each day if it were more than a one-day sale. 

Mr. Hinrichs explained the reason behind addressing sidewalk sales was that the current City and State ordinances would not allow sidewalk sales.  Mr. Hinrichs felt the City should have an enforceable policy.  Councilmember Barnett wondered if we have had problems with sidewalk sales.  Again, Mr. Hinrichs pointed out that there has not been a problem, but the ordinance does not allow sidewalk sales. 

Mayor Ramsay wondered if someone could just set up business on the sidewalk, which they could.  Lorraine Gregerson of the Chamber stated that a problem with limiting the sales to an organized event is that a business might have a sale for its anniversary. These would be events relating to only one business and she did not think the Council would want to prevent that from ever happening.

Councilmember Chidester did not believe the Council would want to prevent sidewalk sales, but maybe require businesses to get a permit to hold a sale.

Stan Jones told the Council that he approached the City a few weeks ago about holding a sidewalk sale for his wife’s business, Belle Moon, and he was told he would have to go the Planning Commission because there was not a policy.  Mayor Ramsay is not opposed to sidewalk sales, but he does not like the idea that someone could have a storefront that could live on the sidewalk.  He thinks there needs to be some control.  Councilmember Chidester felt it is important to maintain a clear walkway. 

The consensus of the Council was that sidewalk sales should be limited to 3 days (Thursday –Saturday) unless it is over a holiday weekend and then it could extend to 4days (Thursday-Saturday and including Monday); the business should provide proof of liability insurance; a clear and direct walkway should be maintained;and all merchandise should be removed from the sidewalk at the end of each business day.  Mr. Hinrichs felt that this could be handled with an administrative permit. 

Mayor Ramsay asked Mrs. Gregerson to visit with other businesses on Main Street to see what suggestions they would have.

12. OTHER BUSINESS.  9:41:26 PM  In other business, Councilmember Barnett reported that a director has been found for the Miss Richfield Pageant.  Marie Peterson has agreed to fill that position. 

9:44:00 PM  Councilmember Chidester met with Jones & DeMille and Mr. Sloane on the Veterans’ Memorial.  The memorial was engineered for double,double extra strength based on 100% movement in the columns.  For our area, the standard is about 30%.  If this is the case, it could be $11,000less.

Mayor Ramsay, Mr. Farnsworth and Councilmember Chidester made a report about the CIB meeting they attended to request funding for the Veteran’s Memorial.  CIB denied the City’s request for that funding even though they have funded these types of projects before.  Mayor Ramsay stated that CIB should not have even accepted the City’s application.  Mr. Farnsworth felt the decision was made before the City ever attended the meeting.

13.  EXECUTIVE SESSION.  No executive session was held. 

14.  MEETING ADJOURNED.  9:57:47 PM   At 9:57 p.m., Councilmember Jacobsen moved to adjourn.   Councilmember Lunnen moved to second.   The motion carried with all Councilmembers voting aye.

PASSED and APPROVED this 28 day of April, 2009.