THE STATE OF UTAH
COUNTY OF SEVIER
CITY OF RICHFIELD
At the City Council
In and For Said City
December 13, 2016
Minutes of the Richfield City Council meeting held on Tuesday, December 13, 2016 at 7:00 p.m. in the Council Chambers of the Richfield City office building located at 75 East Center, Richfield, Utah. Mayor David C. Ogden presiding.
1. OPENING REMARKS
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
5. MINUTES APPROVED
6. EXPENDITURES APPROVED
7. PROPOSAL FOR THE DEVELOPMENT OF FUTURE BURIAL PROPERTY APPROVED
8. PLANNING COMMISSION REPORT
9. LOT SPLIT AND WAIVER OF IMPROVEMENTS ALONG COVE VIEW ROAD FOR THE PROPERTY LOCATED AT 1170 S COVE VIEW ROAD APPROVED
10. CONSENT TO FUTURE IMPROVEMENT DISTRICT APPROVED
11. OTHER BUSINESS
12. MEETING ADJOURNED
1. OPENING REMARKS were offered by Councilmember Nielson.
2. PLEDGE OF ALLEGIANCE was led by Councilmember Burrows.
3. ROLL CALL. Present: Mayor David Ogden, Kevin Arrington, Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson, Mike Langston, Michele Jolley. Absent: Matt Creamer.
Others present: Alan DeMille, Bob Crose, Delbert Lloyd, Kathleen Lloyd, Sawyer Phelps, Evan Lloyd, Robyn Lloyd, Sean Lloyd, Trent Lloyd, Jeff Albrecht, Preston Harward, Brion Terry, John Evans, Desra Evans, Marsha Busk, Morgan Busk, Scott Hatch and Kevin Christensen.
4. APPOINTMENTS. Mayor Ogden stated that Chief Evans is going to retire on December 25, 2016. Mayor Ogden explained that Trent Lloyd would be sworn in as interim chief of police. He administered the oath of office to Mr. Lloyd at that time.
5. MINUTES APPROVED. The Council reviewed the minutes of the special and regular meetings held November 15, 2016. Motion: Approve the minutes of the special and regular meetings held November 15, 2016, Action: Approved, Moved by Kathy Christensen, Seconded by Kevin Arrington. Vote: Motion carried by unanimous roll call vote (summary: Yea = 5). Yea: Kevin Arrington, Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson.
6. EXPENDITURES. The Council reviewed the Warrant Register and Cash Disbursement Journal for November 2016. Councilmember Christensen asked if the reason amounts are listed multiple times was because they are paid for out of different departments. Mr. Langston answered that that is why some things are listed multiple times. Motion: Approve the Warrant Register and Cash Disbursements for November 2016, Action: Approved, Moved by Kevin Arrington, Seconded by Richard Barnett. Vote: Motion carried by unanimous roll call vote (summary: Yea = 5). Yea: Kevin Arrington, Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson.
7. PROPOSAL FOR THE DEVELOPMENT OF FUTURE BURIAL PROPERTY APPROVED. Mayor Ogden stated that he met with Sunrise Engineering about developing the rest of the undeveloped property at the cemetery. This would make it possible to put in sprinkler lines in locations that would not hinder future burial plots. The cost would be approximately $2,400 for the engineering design.
Councilmember Barnett wondered why there is a push to do this now.
Councilmember Burrows stated that by planting grass in the undeveloped area, it would be easier to keep the weeds down. Mr. Langston stated that there is about $140,000 in the perpetual care fund that could be used for development or improvements.
Councilmember Burrows stated that the City crew would be able to put the water lines in now while they have the time. The proposal is just to put main lines and some jerkers. That way it can be improved in the future.
Mayor Ogden indicated that this will also make room for the small trees that we want to have around there. Motion: Approve the contract with Sunrise Engineering for the design of future burial property in the cemetery, Action: Approved a contract with Sunrise Engineering to design future burial property at the cemetery not to exceed $2,400 to be expended from the perpetual care fund, Moved by Bryan Burrows, Seconded by Connie Nielson. Vote: Motion carried by unanimous roll call vote (summary: Yea = 5). Yea: Kevin Arrington, Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson.
8. PLANNING COMMISSION REPORT. Chairman Brion Terry was present to discuss the Planning Commission meeting held last week. He explained that they held 2 public hearings. One hearing dealt with a proposal for a commercial subdivision for property along Cove View Road, which subdivision was approved at the meeting. With this subdivision, the Planning Commission also determined that the improvements along Cove View Road should be waived until such time as a special improvement district is created. The property also fronts along 400 West and the Planning Commission felt that they should have to install curb and gutter along 400 West. A fire hydrant and lighting will also be installed.
The Planning Commission also held a public hearing for a rezone of property located on the corner of 100 East 300 South changing the zone from commercial to residential. After further discussion the matter was tabled due to the lack information and plans of what he is planning to do with the property.
The Planning Commission approved the construction of a triplex to be built on 300 East with a recommendation that the Council enter into a covenant for special improvement district in lieu of improvements at this time.
They recently approved an amendment to the ordinance to allow apartments or residential units in the downtown zone. There was an individual interested in purchasing the old bank building on 100 North Main Street, leaving the lower level for commercial, but development apartments on the 2 upper floors. This would create some pretty serious parking concerns if this were to develop. The way the tables were redone it would allow up to 4 units in the downtown zones and the request would for 9 units.
Councilmember Nielson stated her concerns about having apartments in the downtown zone. She felt very strong about protecting the space for retail businesses.
Chairman Terry stated that the development of 9 units would require 24 parking spaces. He stated that even if this building was developed as office space, it would still create parking issues.
Councilmember Nielson thought the City should be very cautious about allowing housing in the downtown district.
9. LOT SPLIT AND WAIVER OF IMPROVEMENTS ALONG COVE VIEW ROAD FOR THE PROPERTY LOCATED AT 1170 S COVE VIEW ROAD APPROVED. (Royal Inn) Jeff Albrecht was present to represent the seller of this property. He also explained that the owner wanted to split the property so that the motel can be sold and he could retain the extra property. Mr. Albrecht put together some cost estimates for the improvements along 400 West. This would allow the owner to send a check to be put in an escrow account for the cost to develop this property. Mr. Albrecht also put a note on the plat showing that the improvements along Cove View Road would be done in the future. Motion: Approve a lot split and waiver of improvements along Cove View Road for the property located at 1170 South Cove View Road, contingent upon the City receiving escrow funds to complete the required improvements along 400 West within a 12 month period. Action: Approved, Moved by Richard Barnett, Seconded by Connie Nielson. Vote: Motion carried by unanimous roll call vote (summary: Yea = 5). Yea: Kevin Arrington, Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson.
10. CONSENT TO FUTURE IMPROVEMENT DISTRICT APPROVED. The Council considered waiving the installation of improvements for the property located at 250 North 300 East. Preston Harward stated that he is going to develop a triplex on this property. There is not any curb and gutter on this street, but there is a ragged sidewalk. He is planning to leave the sidewalk. Motion: Approve a waiver of curb gutter and asphalt shoulder on the lot located at 250 North 300 East. Action: Approve, Moved by Bryan Burrows, Seconded by Kevin Arrington. Vote: Motion carried by unanimous roll call vote (summary: Yea = 5). Yea: Kevin Arrington, Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson.
11. OTHER BUSINESS. Mayor Ogden reported that he spoke with Brent Tippetts today and Mr. Tippetts will have some concept drawings for the pool by the end of the year.
Councilmember Barnett has thought a lot about how we could fund a swimming. He came up with an idea that he thought might work. He pointed out that we currently have a recreation tax that was originally passed to pay the bond on the swimming pool when the current facility was originally built. When that bond was paid off, we held a truth in taxation hearing and kept that tax as a recreation tax. The recreation tax could be put back toward the swimming pool. Mr. Langston noted that those funds are being used to pay for the golf course and we have 7 or 8 years left to pay on that bond, each payment being approximately $108,000. In looking at our financial statement a few weeks ago, there are a handful of obligations that will pay out over the next 5 to 7 years and these funds will be coming available that are already built into the budget to be spent.
Once those obligations are satisfied, the money will have to be reallocated to something else because it is already in the budget. Over the next few years, if we reallocated these funds to the pool and then apply for some money from CIB; we could build a new swimming pool without having to add a tax or by adding a minimal tax.
Councilmember Arrington would like to get a spreadsheet of when things are being paid off. Councilmember Barnett thought this would be worth studying this to see what is going to pay off and what would be available. Perhaps we go to CIB and say that we need some money now to get going because we are going to be able to make payments once we pay some things off. If we have a pay off proposal in place when we go to CIB, it would seem to Councilmember Barnett that we would be much more likely to get the funds we ask for if we can show them how we are going to pay it back.
Councilmember Burrows was hopeful that with the new administration coming in the mineral lease funds would come up. The other thing is that the news is reporting that interest is going to go up too. Mr. Langston stated that in his 30 years with the City, he has never seen an interest rate from CIB that is higher than 2.5%.
Jeff Albrecht wondered when the City would have a concept plan. Mayor Ogden stated that a concept plan would be done before the end of the year. He indicated that he just went to CIB with Salina for their pool and they got a 75% loan and 25% grant. When we originally did the pool, it was on a 15 year payback, but there is no way we could do that this time. Mr. Langston stated that the couple of bonds we have done the last few years have had a 30 year payback. That is about what a pool would last. If we could go out a long way and make it more affordable we could possibly get the payment around $155,000 per year. We are paying $108,000 a year on the golf course which would be about 2-thirds of a payment.
Councilmember Barnett stated that the citizens remember that the City asked for money 35 years ago to build a pool and that the City never took that tax off the books. So it would be more palatable to the citizens if the City were to take the money from that tax and re-appropriate it to build another pool. He believed that the City could come up with $250,000 a year for a swimming pool payment just be reallocating funds that are no longer going to be needed for what they are paying for now. With $250,000 a year, we can build the pool that we want.
Mayor Ogden stated that the first thing CIB would want to know is how we are going to pay for the pool and he felt that this would give us some skin in the game.
Mr. Langston stated that if we can fund the pool this way, we would not have to go back to the public because we would have already done that.
Mayor Ogden stated that we are an energy producing county and we are not getting a fair share from the CIB. It does not hurt to remind them that we have used a disproportionate small amount of the pie.
Councilmember Burrows discussed the cleanup of property between 600 and 700 North and 500 and 600 East. The City crew went up today and cleaned up the last remaining side and it looks really nice.
12. MEETING ADJOURNED. At 8:14 p.m., Motion: Adjourn, Action: Approved, Moved by Kathy Christensen, Seconded by Kevin Arrington. Vote: Motion carried by unanimous roll call vote (summary: Yea = 5). Yea: Kevin Arrington, Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson.
PASSED and APPROVED this 24 day of January, 2017.