THE STATE OF UTAH
COUNTY OF SEVIER
CITY OF RICHFIELD
At the City Council
In and For Said City
January 10, 2017
Minutes of the Richfield City Council meeting held on Tuesday, January 10, 2017
at 7:00 p.m. in the Council Chambers of the Richfield City office building located at 75 East Center, Richfield, Utah. Mayor David C. Ogden presiding.
1. OPENING REMARKS
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. MINUTES APPROVED
5. EXPENDITURES APPROVED
6. MAIN STREET MAINTENANCE CONTRACT AWARDED
7. STEP AND GRADE POLICY ADOPTED
8. OTHER BUSINESS
9. EXECUTIVE SESSION
11. OTHER BUSINESS CONT.
12. MEETING ADJOURNED
1. OPENING REMARKS were offered by Councilmember Burrows.
2. PLEDGE OF ALLEGIANCE was led by Mr. Creamer.
3. ROLL CALL Present: Mayor David Ogden, Kevin Arrington, Bryan Burrows, Richard Barnett, Connie Nielson, Matt Creamer, Michele Jolley. Absent: Kathy Christensen, Mike Langston.
4. APPOINTMENTS. Mayor Ogden asked the Council to consider ratifying the appointment of Trent Lloyd as the Richfield City Chief of Police. Motion: Ratify the appointment of Trent Lloyd as Richfield City Police Chief, Action: Approved, Moved by Bryan Burrows, Seconded by Kevin Arrington. Vote: Motion carried by unanimous roll call vote (summary: Yea = 4). Yea: Kevin Arrington, Bryan Burrows, Richard Barnett, Connie Nielson.
Mayor Ogden administered the oath of office to incoming Police Chief Trent Lloyd.
5. EXPENDITURES APPROVED. The Council reviewed the warrants and cash disbursements for December 2016. Motion: Approve the Warrant Register and Cash Disbursement Journal for December 2016, Action: Approve, Moved by Kevin Arrington, Seconded by Richard Barnett. Vote: Motion carried by unanimous roll call vote (summary: Yea = 4). Yea: Kevin Arrington, Bryan Burrows, Richard Barnett, Connie Nielson.
6. MAIN STREET MAINTENANCE CONTRACT AWARDED. Mr. Creamer explained that the only bid received was from Intermountain Spraying & Landscaping, Inc. They had a bid of $31,000 per year. The contract is for 3 years with a 3 year option. Motion: Award the Main Street Maintenance Contract to Intermountain Spraying and Landscaping, Inc., Action: Approved, Moved by Bryan Burrows, Seconded by Connie Nielson. Vote: Motion carried by unanimous roll call vote (summary: Yea = 4). Yea: Kevin Arrington, Bryan Burrows, Richard Barnett, Connie Nielson.
7. STEP AND GRADE POLICY ADOPTED. Councilmember Barnett asked about the changes that had been made since the last time the Council discussed this. Mr. Creamer stated that all of the numbers had been verified and there were a couple of small changes on proposed grades based on the recommendations of department heads. The school resource officer was listed as a grade 3 and it was moved to a grade 2, so there would be a grade 3 for a corporal position which is what Officer Brown currently is. The librarian was changed to a grade 3 which was previously listed at a grade 2. Based on the required qualifications for this position, it was changed to a grade 3.
The one thing new that is new in the packet covers how the policy will be implemented. They were as follows:
1. At such time(s) as the City Council approves Cost-of-Living wage increases, those increases (whether fixed dollar amount or percentage) will be applied to all amounts on the Step and Grade tables. New tables will be produced whenever such an increase occurs and will apply to all employees.
2. Individuals who are at the top of their step and grade scale will only receive wage increases when Cost-of-Living increases are approved.
3. When promotions between grades occur, affected employee will be placed at his/her normal tenure-based step within the new grade. During the first (probationary) year of the promotion, annual salary will be $1,000 less than the amount listed on the step/grade table.
4. New hires will generally begin at Step 1 of their approved grade, however new hires may be credited with up to 9 years of service in a similar position with another governmental unit, based on the recommendation of the Department Head, the City Administrator and/or Mayor, AND with the approval of the City Council as budgetary body.
5. Starting salaries for department heads and above are negotiable, depending upon experience and education. Step and Grade table should be used as a guide in these deliberations.
6. Every effort will be made by the City Council to fund the Step and Grade program on a continuing basis. Amounts needed to fund the program will be included in the Mayor’s budget presentation each May.
7. All proposed salary adjustments, including scheduled step increases, are subject to budget appropriation by the Richfield City Council. If a scheduled increase is missed due to such a budget decision, every effort will be made to restore said salary adjustment as soon as practicable.
Mr. Creamer also gave the Council information about what the proposal means and how it would be implemented over the next 3 years. Mayor Ogden stated that one of Councilmember Burrows’ concerns was that the funding for the step and grade program would not be considered until the end of the budgetary process. At that point it may be treated as being honored as the budget at that point would allow. Mayor Ogden felt that one of the things to make this program successful is to have it as a top priority.
Councilmember Barnett stated that it has to be included from the beginning of the budgetary process. It cannot just come up at the end of the process. Mayor Ogden stated that the increases for employees have always been the first thing cut and he thought that maybe other budget items should be cut first.
Councilmember Arrington believed that this was covered in the provisions because it states that “amounts needed to fund the program will be included in the budget.” Councilmember Barnett took issue with what Mayor Ogden said because he does not think that we have ever gone into the budget with the idea or premise that the first thing to be cut would be wages. That has never been the Council’s attitude. We have held the line on wages or not given raises at times as part of the budgetary process where they have cut things, but he does not believe that cutting wages has ever been the Council’s first choice to cut.
Councilmember Burrows agreed with Councilmember Barnett and further stated that we really need to try and see this through and it is going to take several years to get there. He also thought that it is going to take some effort on the part of all employees. We need to be prudent with how we spend our money and not just spend it because we have it. Hopefully this will create an attitude that we are all playing on the same team. He felt that this would give the employees a little more ownership in what is going on.
Mr. Creamer stated that Mayor Ogden, Councilmember Burrows and he discussed holding a meeting with all the department heads and impress upon them that just because an amount is in the budget, does not mean that the expense cannot be avoided. Going under budget is not a bad thing and that might be the way in some lean years that this might still be able to be funded.
Motion: Adopt the step and grade policy as presented, Action: Approve, Moved by Bryan Burrows, Seconded by Connie Nielson. Vote: Motion carried by unanimous roll call vote (summary: Yea = 4). Yea: Kevin Arrington, Bryan Burrows, Richard Barnett, Connie Nielson.
8. OTHER BUSINESS. Michelle Olsen was introduced as the new Librarian. She had been at the Snow College Richfield Library for the last 8 years and before that at the Logan City Library.
Councilmember Barnett stated that he looked at some of our tax revenues. The sales tax revenues are flat and the PAR tax funds are down for the last 4 months, consecutively. He is a little concerned about this going forward, but for the fiscal year, we are still ahead of fiscal year 2015.
Councilmember Nielson reported that there are a couple more businesses closing which is of great concern for her.
Colton Thompson was introduced as the City’s newest police officer.
Mr. Creamer stated that the former Lt Governor Greg Bell will be speaking at the Chamber of Commerce luncheon tomorrow about the importance of local business tailored specifically for Richfield and things we can do as a community to keep our local economy strong and make it stronger.
Officer Scott Hatch thanked the public works department for the great job they have done with getting the snow taken care of. The officers have heard several comments about this from the community as well as others that have come here to work.
9. EXECUTIVE SESSION. At 7:41 pm, Motion: Convene executive session to discuss the character, professional competence, or physical or mental health of an individual. Action: Approved, Moved by Richard Barnett, Seconded by Bryan Burrows. Vote: Motion carried by unanimous roll call vote (summary: Yea = 4). Yea: Kevin Arrington, Bryan Burrows, Richard Barnett, Connie Nielson.
10. RECONVENE. At 8:06 pm, Motion: Adjourn and reconvene regular session, Action: Approved, Moved by Richard Barnett, Seconded by Bryan Burrows. Vote: Motion carried by unanimous roll call vote (summary: Yea = 4). Yea: Kevin Arrington, Bryan Burrows, Richard Barnett, Connie Nielson
11. OTHER BUSINESS CONT. Mayor Ogden reported on discussions that he has had about the youth center. He will be meeting with the local church officials later tonight to discuss the matter further.
12. MEETING ADJOURNED. At 8:20 pm, Motion: Adjourn, Action: Approved, Moved by Kevin Arrington, Seconded by Richard Barnett. Vote: Motion carried by unanimous roll call vote (summary: Yea = 4). Yea: Kevin Arrington, Bryan Burrows, Richard Barnett, Connie Nielson.
PASSED and APPROVED this 24 day of January, 2017.